key phrases column

 

Add an enterprise key phrases column to a list or library

You can upload Enterprise Keywords to objects on a SharePoint Attendant or SharePoint in Microsoft 365 for metadata tagging and broaden a device of classifying and organizing online content into distinct classes. Keywords and metadata permit you to capture the information of the content material's users. For more excellent information, see Introduction to controlled metadata in SharePoint.

You can upload an Enterprise Keywords column to a listing or library. Then you may pick out the listing or library object to add a keyword to and input the phrase or word you want to display inside the item houses.

The instance underneath indicates an example of a column with an agency keyword introduced.

To upload an enterprise key phrases column to a listing or library:

1.            Navigate to the listing or library for which you need to feature a company keyword column.

2.            From the ribbon for a SharePoint Server library or list, choose Library Settings or List Settings.

From a SharePoint in Microsoft 365 website, select the Settings icon, after which choose Library Settings or List Settings.

3.            In the Permissions and Management column, choose Enterprise Metadata and Keyword Settings.

4.            On the settings, web page, inside the Add Enterprise Keywords phase, pick out the checkbox for Complement an Enterprise Keywords column to this lean and allow Keyword synchronization.

Disable or allow metadata publishing

You can control whether the phrases or keywords introduced to the Managed Metadata or Enterprise Keywords columns in a listing or library emerge as to be had as keywords for social tagging. For instance, if your list incorporates sensitive statistics, you may not want the keyword values to be seen. To restrict get right of entry to keywords, recollect disabling Metadata Publishing.

Note: By default, phrases from a local term set created within the context of a selected website collection are excluded from Metadata Publishing. Local term units aren't available for use in social tagging or as Enterprise Keywords.

To disable or allow Metadata Publishing, follow these steps:

1. Go to the list or library where you want to configure Metadata Publishing.

2. From the ribbon for a SharePoint Server library or listing, select Library Settings or List Settings.

From a SharePoint on Microsoft 365 website, choose the Settings icon, after which, pick out Library Settings or List Settings.

3. Under Permissions and Management, pick out Enterprise Metadata and Keywords Settings.

Four. In the Metadata Publishing phase, under Save metadata in this listing as social tags, do one of the following:

•             To post values in Succeeded Metadata and Initiative Keywords fields to social category and My Site outlines, excellent the checkbox.

•             To avoid values in Managed Metadata and Enterprise Keywords fields from being uncovered to social tagging and My Site profiles, clear the checkbox.

5. Select OK.

More about organization keywords

SharePoint transforms your Enterprise Keywords into an unmarried, non-hierarchical period set. You can discover this unique term set, which is known as the Keywords set, by using the usage of the Term Store Management Tool. For more extraordinary records, see Create, configure, and manage organizations and period units.

The key phrases you add are to be had by others while customers get entry to SharePoint lists or libraries. For example, while customers type comparable characters within the Enterprise Keywords column of the listing, SharePoint presents the Keyword in an offer message. And if you upload a company keywords column to a listing or library, SharePoint copies any existing file tags into the organization key phrases column when the files are uploaded to the listing or library. This helps synchronize existing critical phrases with the managed metadata capabilities.

Term Store management can make the Keywords set open or closed. Whether the set is open or closed impacts how users work with an employer keywords column in a list or library. Site users can input keyword values if you add an organisation key phrases pillar to a lean or library. If the Keyword set is closed, customers can't submit new vital phrases; however, they need to use present organization key phrases or a controlled period. Users can add any text value to this column if the Keyword's period set for the Site is open.

If appropriate, an administrator with permission to control can alternate how SharePoint handles those keywords and move them into a specific managed period set. Then, the keywords become to be had for the identical types of makes use of as the opposite terms in that term set.